In our "Announce a new hire" email template for HR managers, we also added a section where the new hire introduced herself and greeted the team. Social Media. PDF Communicating Employee Benefits August15 Update on leadership team. Please give us a call for information on how we can provide your company with these surveys and other effective employee engagement and communication tools. New Employee Welcome Email. To learn more about actuating your benefit proposition and engaging employees, read our latest thought leadership here. Email has had a significant impact on the workplace since the late 1990s. Annual enrollment is well underway for your organization (or quickly approaching). For an HR and benefits leader, find out how benefits technology can help you maximize employee benefits as a strategic difference-maker in attracting and retaining top talent in this guide. Learn how ALEX makes benefits engagement a breeze for HR teams and consultants. Encouraging employees to open email is important. Better benefits communication improves employee satisfaction. The objectives of this email are to update you on how the integration of the two businesses is progressing, to explain what integration challenges lie ahead, and to highlight how you can continue to help the company deliver on its potential. Provide an option to download the comprehensive guide so employees can review and refer to all the details. It can be provided in the situation where employees are being introduced to new health insurance policy. 2. Explain to them what they can expect to gain from this process. Sample Email Formats to Employees About New Policy Format 1 (For Leave Policy) Here, Town, MA 223464 04/1/12 <Address of the Recipient> Hello, As we discussed in our meeting <time of meeting>, <review topic of discussion>. Top 10 Communication Tactics. It'll only take a few minutes! One of the most important first steps in the onboarding process is the new employee welcome email. Newly hired eligible employees can enroll in benefits using PlanSource on-line enrollment system. I have a clear understanding of the benefits packages offered by my organization. Decide on the right method. You, your Advisor (s), and fellow Administrators can customize many of these templates to speak to your employees more personally. 2. 5. Personal Benefit Statement (Employee Letter) Employee Financial Wellness Needs Assessment Survey. 5. Company event email sample. Retirement Security Strategies Checklist for Employers and Plan Administrators. ; Employee Development → Develop your people with behavior change tools and just‑in‑time learning for managers and employees. Be open for Two way communication, answer the queries of the employees regarding the policy changes. Employee Benefits Survey - Sample Questions. Read On. Choosing the best method in any given workplace situation . When deciding whether to send a physical letter or an email, think carefully about the situation. You'll also get exclusive access to communication templates, sample timelines and best-in . But, opening an email for survey is just half the battle won. While discussing employee benefits has sometimes been regarded as a human resources minefield, it's critically important to have a strategy in place for communicating changes in benefits that fully informs your workforce and doesn't damage employee morale. ON MESSAGE. ; Performance Management → Build high‑performing teams with performance reviews, feedback, goal‑tracking & 1‑on‑1s delivered in the flow of work. Employee benefits communication sample. Thank you for viewing a sample of our Employee Benefits Survey! This eliminates any potential confusion and allows the employee to prepare for their dismissal. Send out in weekly touchpoint emails to all. Below are two examples of how you can communicate the results of your employee survey, whether they are a employee satisfaction survey or an employee engagement survey.. Participants With Work-related Computer Access An employer may distribute documents and notices electronically without obtaining employee consent if the above three core requirements are met and: The employees can access documents at any location where they are reasonably expected to perform First, inform the employee that their employment is terminated and specify the date it will effectively end. Also visit the BRiBlog regularly for additional topics and ideas. You should benefit two ways from this change: the monthly premiums for . Decide on the right method. In summary, a well-written welcome email will help jumpstart a new hire's career within your company and offers a handful of really great benefits you should take advantage of. Once, they read the email and see a link to the survey, it must compel them to click on it. (Feel free to copy-paste…we won't tell.) Hi [Name], Time is running out. Case Studies. This step-by-step communication "playbook" includes the resources you need to effectively communicate the benefits of medical FSAs to your employees and help them set aside funds for health expenses. Dear [staff member], I am pleased to provide feedback of the results from our annual employee survey. At this time I am proudly able to announce the reopening of Our Business on June 05, 2020. SAMPLE ‐ Continuous Absence - Exhaustion of Paid Leave ‐ No Communication [Agencies may consider dealing with the situation in stages. Sample Employee Survey Email (Prelaunch) The sample email below is provided as a starting point. Subject Line: Please join us as we re-open our doors on June 05, 2020. To find out how we can deliver your benefits offering in an effective manner, contact us at letstalkbenefits@aon.ie or speak to one of our communication consultants on +353 1 266 6000. Flexible spending accounts (FSAs), are funds which allow employees to store money tax-free for the purposes of medical or healthcare expenses.Unlike health savings accounts (HSAs), FSA funds typically do not rollover from year to year. To help you save even more time, we've created free internal email samples for some of the most common situations you may need to send to all staff: 1. It can be applied to banks employees, firms, business companies. Remind employees to attend webinars and on-site benefit meetings - reminders are a research-backed strategy to drive behavior - Sample Content Remind employees of the enrollment deadline multiple times, and at least 2 days before the enrollment window closes - Sample Content Annual enrollment is well underway for your organization (or quickly approaching). Here's an example of internal communications and external. The Send Communications tool lets you communicate with your employees by sending email messages from Maxwell Health. Tips for Writing Employee Emails and Letters . Employee expenses; Company car; Parking; Company-issued equipment; Benefits and perks template. Employee Benefits Communication helps employees understand their benefit options. 3. In fact, employee benefits are so important that 79% of workers would choose additional benefits to a pay raise. Example 1 - Employee survey results message. Download our free Open Enrollment Planning Playbook for a play-by-play blueprint to planning your next benefits OE. Template for external staff letter. From internal partners, including corporate communications and a legal team, to outside partners, including administrators and vendors, benefits managers should make sure to work with a team that together can create the best result. Sent with the subject line "Communication Within Tesla," it explains . Create quick, visual communication, such as a graphic email, highlighting the benefit and what employees will get from it. It is OK to use terms like "employee satisfaction" in your communications, but make the benefits more personal. 1. DATE: TO: All Employees. 6 . It is essential to keep in mind that continuing with your benefits at this time is optional. Incorporate traditional communications like enrollment guides and in-person meetings in addition to mobile, Careers. Open position announcement example of email. No matter how many emails you send, some employees will always put off their benefits decisions until the last minute. Enroll online before your deadline using Benefits Self-Service > Benefits Enrollment on Wolverine Access. Use a Variety of Covid-19 Communication Tools. The Impact of Email in the Workplace. When an employee contacts you about a benefit change, it's usually prompted by a life event (birth, adoption, marriage, death in the family, and divorce/annulment). We are pleased to announce the addition of personal accident indemnity insurance . That formula has three steps: Craft a written strategy for employee benefits communications including goals, objectives and employee needs. Writing and sending out a welcome email is an important step in having an effective orientation process.A welcome email is a document an employer sends to a new employee to welcome them to the workplace and help them prepare for their first day. Tip: For more on creating successful surveys, check out our Survey Hacks resource. Having an onboarding checklist will help ensure you have all the information for the employee. Maxwell provides email templates for you to use. Offer an Alternative. You can also embed a sample survey question in the email to increase the response rate. Access exclusive research and insights on the future of employee benefits. Here's what this kind of targeted advice might look like in an email you send to your workforce. This definitive guide walks you through everything you'll need to plan, create, execute and measure a successful virtual OE strategy. Our new employee benefits carrier will be Industrial Alliance. This is an exciting few weeks - as open enrollment is an opportune time to better understand your employees' decision . Great benefits websites are a branded experience. Do you want to reach employees where they are? Open Enrollment Email Communication Best Practices & Templates Published Date November 2, 2020 . The internal email is the easiest way to keep your employees in the loop of any changes and plans - or upcoming benefits programmes. Industrial Alliance . Notify the employee of their termination date. About Us. Businesses tools and guides that will help you make your workplace communication more effective. Dear Valued Customer, We are beyond grateful for your continued support and loyalty to our brand and services. State the reason (s) for termination. In this section, we describe what we offer to our employees. Try new things to communicate the value of your employee benefits plan. Some of the effects of email communication at work have been positive, while others have detracted from the benefits of face-to-face communication. Resources. Send monthly all-staff emails to highlight 1 of your benefits If you have an intranet or secure online benefits portal, set reminders to "ping" employees periodically with a brief fact or 2 about their benefits package Create a health challenge, such as a competition to log the most steps, or an incentive to get a flu shot. They can increase employee loyalty, boost recruitment efforts, and show employees that you care about their wellbeing. Ask those ambassadors to help reinforce the message by participating in short videos introducing any new benefits or updates to employees. Then use any survey findings to refine your benefits communication strategy for the upcoming year. Announcement of a Change in Health Benefits Coverage Template By : www.biztree.com A strong retirement benefit can help you recruit employees and decrease turnover. Fresh open enrollment ideas expand your reach to more employees and allow you to highlight key differences for the year that they should be aware of. Post-enrollment confirmation of . Employees with internet access must be clear on the point that . Once you have been assigned your GRCC email you will receive an email from Debra Davis with login instructions, as well as an email from PlanSource with your login information and on-line benefit enrollment guide. 4. Create a short enrollment tutorial video explaining benefits and enrollment. Also visit the BRiBlog regularly for additional topics and ideas. Our Team These examples engagement survey communication, such as e-mails and letters, can increase your employee engagement response rates. Send out a quick reminder email annually (about six months after your annual open enrollment date) with this information sheet and your insurance carrier's beneficiary form. We hinted at it above, but sometimes a benefit can be replaced by something comparable and lower cost. Studies show when employees fully understand their plan benefits and available options within those benefits, they . Design a step-by-step enrollment guide to help employees work through the process. That means the months your team spent planning and strategizing are finally taking full effect. Employee email lists based on working style. How satisfied are you with the benefits offered by your organization? Resources. Human Resources is announcing a new employee benefit. 2. Whether you use gamification to show employees the value of their benefits, or internal social media campaigns, the real value comes from employees understanding their benefits plan. You, your Advisor (s), and fellow Administrators can customize many of these templates to speak to your employees more personally. It's now been three months since we completed the merger to form (company name). Get benefits strategy and communication tips that will make you even better at your job. Personalize communications by asking senior-level team members to serve as employee benefits ambassadors, answering questions about enrolling and using company-sponsored benefits. The average person spends 109 minutes per day on social media. The Send Communications tool lets you communicate with your employees by sending email messages from Maxwell Health. Maintain a single location for all employee benefits . (See sample language at the end of this article.) If so, it's time to embrace social media for HR.. Your company has probably spent years and millions of dollars building a recognizable, unique brand. If time is of the essence (for example, if you have a family emergency and need to take the day off), email is likely the best choice. These letters are to introduce health insurance policy to the workers of the office. Screensaver messages are a visual way to make everyone aware of the benefits available. Take place year-round. A collection of sample documents for benefit communication is available for members. The new benefit is a personal accident indemnity insurance plan available by payroll deduction. By increasing employee engagement, companies can reduce staff . First a formal notice of the requirement for a written request for leave of absence. Open enrollment can be made easier and more productive when there is a constant exchange between the HR team and employees. Employee Financial Wellness Needs Assessment Survey. As part of your email communication strategy, create a series of messages that talk about health and wellness topics, the features of benefit programs, and other related matters. Example 1: Sample letters for employee benefit programs. The Department of Labor (DOL) "safe harbor" rule for electronic distribution provides that if certain requirements are met, employers can send such communications to employees who . Effective communication of their benefits is as important as the benefits themselves. View Your Benefits 2022; How to Enroll. Inviting employees to attend an event/party Therefore, it's important to understand what benefits your employees value most. Bringing more than 50 years of provider experience, we know and understand the employee benefits industry from the inside - and how to reach out in a way that is clear and meaningful to employees. Sample Ongoing Communication Opportunities Employees can often feel overwhelmed with information at open enrollment. Just draft a message to the all@ group and you're on your way. Finally request the employees to adhere to the new policy changes. As a result, your employees can latch on to the situation closest to their own, and feel more confident in their choices. Employees who gave their companies a benefits communication grade of A or B cited the following as the most-valued benefits tactics. FROM: (HUMAN RESOURCES / BENEFITS ADMIN) RE: New Employee Assistance Program (YOUR ORGANIZATION) values the work and dedication of every employee. Instead of free helicopter rides, you could offer an employee discount program that includes deals on other modes of transportation. If time is of the essence (for example, if you have a family emergency and need to take the day off), email is likely the best choice. This is an exciting few weeks - as open enrollment is an opportune time to better understand your employees' decision . Overview of ERISA Electronic Disclosure/Notice Rules. Staff Engagement Survey Communication Organisations invest a lot of resources in recruitment but employee retention is just as important. System Email Templates. Include a link to an intranet article or microsite that provides more detail. - Meal. To: All Employees From: Senior VP . Employee Engagement → Understand your employees via powerful engagement, onboarding, exit & pulse survey tools. In case of discrepancy between this report and the actual plan documents, the actual plan documents will prevail. When you embed the first question in the email, it gives a glimpse of what to expect in the survey. 3. Announce Change in Employee Benefits. The benefits my organization offers can compete with those offered by other organizations. Also, see our Blog for regular ideas for messaging and content. A welcome email that is positive and personal in tone can really help to alleviate any nerves a new employee might have. The following is a perfect example: It's a copy of a previously unpublished email Musk sent to Tesla employees a few years ago. New employee announcement email example. Sample 401K Communication to Employees. Enrolling is a quick, easy process. Maintaining ongoing employee benefits communication is a key element in boosting employment satisfaction and engagement with your business. There often are mitigating conditions that cause us to break company policy from time to time, but when the behavior is frequent, it causes a hardship on co-workers and decreases overall productivity. Offering enrollment information in several formats will engage employees of all ages with their benefits. Providing excellent employee benefits is crucial to a company's success. Summary of Benefits Provided for Employee Sample 67% - Employer Total Benefits 33% - Employee Total Benefits 67% 33% Benefit Cost Canada. Having all these components in place is what creates employee engagement. 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